Iron Mountain Yacht Club
2010 Annual Meeting
February 6, 2010

Commodore Jay Schafer called the meeting to order at 10:00am.
Jay acknowledged and thanked the 2009 party hosts.

Ron Nash, Race Committee Chairman, gave a review of 2009 Racing results and stated that the 2010 Spring Racing serious would begin in mid-to-late March.  Ron intends to provide a mechanism that will allow racing results to be calculated quickly and accurately.
               
Barbara Sugg, Secretary/ Treasurer reviewed financials for 2009 and encouraged membership dues to be paid timely.  She also reminded members that guest fees needed to be collected appropriately and that we should all be more diligent and cautious about overspending when buying food for IMYC events.  We have historically purchased more food that was needed, resulting in added expenses.  The suggestion is that members only purchase enough food to feed those that have actually RSVP’d for events.

IMYC members have until February 28, 2010 to submit their dues of $120 and avoid the $10 late fee.
                               
Jay discussed the lack of nominations for 2010 IMYC Officers, and the members confirmed the current slate of officers for another year.
                                Jay Schafer – Commodore
                                Scott O’Hara – Past Commodore
                                Ron Nash – Race Committee Chair
                                Barbara Sugg – Secretary / Treasurer
                                Mick Johnson – Webmaster

Keith Sugg gave a report on costs to refloat and/or rebuild the IMYC pavilion. $15,000 would be required to build a completely new pavilion, constructed the same as sailboat dock, plus an additional $5,000 to put roof on it.   This cost does not include the construction costs, only the materials.  Would cost about $5,000 just to re-float it, but there is unknown effort to be able to do that.  Bill Tull offered to help “lift” portions of the pavilion if we decide to refloat it.
                Action item: Jay Schafer to talk to David Egleston regarding the possibilities of building a new pavilion on shore.
                Action item: Jay Schafer to send email to IMYC seeking members for the Pavilion Committee (PVC).  Keith Sugg will chair this committee.
Any donations for Pavilion Construction / Maintenance will be received and held separately from general IMYC funds --- PVC Fund.  Dollars contributed to the PVC fund will be used to rebuild and/or maintain the IMYC pavilion.
                               

2010 Scheduled Events / Hosts

May 1, 2010 – Crawfish Boil – Hosted by Blair’s, Hudson’s, and O’Hara’s

Memorial Day – Hosted by Craig Benton and Bob Rhodey
Meal will be Potluck with IMYC providing meat entrée.  In 2009, the cost for food for the Memorial Day party was approximately $250.  The members agreed to donate $250, minus the cost of the entrée, to the PVC fund. 
                Action item: Barbara Sugg to review the cost of the entrée and then earmark $250, less the cost of the entrée to the PVC fund.

4th of July – Hosted by Sugg’s and Schafer’s
                Keith and Barbara Sugg have offered to donate the hamburgers and hotdogs, with the club dollars being earmarked for the PVC fund.  Approximately $350 was spent on the 4th of July party in 2009.
                Action item: Barbara Sugg to earmark the dollars traditionally spent on hamburgers and hotdogs and transfer to the PVC fund.

Labor Day – Hosted by Nash’s.  Another host is needed to assist.

Other Business:
Jay discussed the possibility of creating a non-profit organization for IMYC.
                Action item:  Fred Church will investigate creating a non-profit organization for IMYC, evaluating ongoing expenses/costs, documentation, accounting requirements, etc.
               
Marine sanitation officials will be at Iron Mountain on Tuesday, February 16, 2010.  Jerry Brown and Jay Schafer volunteered to assist with the boat inspections.

Many members voiced concerns about getting on dock when the water is up, particularly given the number of times in recent years that the water has covered the dock walkways.
                Action item: Craig Benton to talk to David Egleston about using excess new or used materials to create a walkway extension.

Members also voiced concerns about the lack of lighting on the sidewalk at night.
                Action item: Jay Schafer to investigate adding additional lighting for sidewalks.

There was a discussion about scheduling a workday to perform clean-up and maintenance around the docks, including repainting the sailboat near the firepit.
                Action item: Jay Schafer to organize and publicize a workday.

 

Summary of Action Items:                     

	Assigned To:	Description:
	Jay Schafer	Talk to David Egleston regarding the possibilities of building a pavilion on shore
	Jay Schafer	Send email to IMYC soliciting members to participate in the Pavilion Committee (PVC) – to be chaired by Keith Sugg
	Barbara Sugg	Review the cost of the entrée for Memorial Day party and then earmark $250, less the cost of the entrée to the PVC fund
	Barbara Sugg	Transfer dollars previously spent on Hamburgers and Hotdogs for 4th of July party to the PVC fund
	Fred Church	Investigate creating a non-profit organization for IMYC, evaluating ongoing expenses/costs, documentation, accounting requirements, etc
	Craig Benton	Talk to David Egleston about using excess new or used materials to create a walkway extension
	Jay Schafer	Investigate adding additional lighting for sidewalks
	Jay Schafer	Organize and publicize a IMYC workday

Attendees:

Kathy and Mike Hudson
Keith and Barbara Sugg
Dan and Jena Blair
Rick and Lucy Moore
Bob Rhodey
Jay Schafer
Scott O’Hara
Ron and Joyce Nash
Mick Johnson
Bill and Roxanne Tull
Fred Church
Jerry Brown
Craig Benton
Les Kent
George Boger

Bill Rainwater

 

IMYC Annual Meeting Minutes 10:00 AM, Saturday, February 23rd, 2008.

 

Scott O'Hara opened meeting and all members introduced themselves.

 

Jeff Gibson has several family member visiting from Ohio.

 

Keith Sugg Race Committee Chair gave a recap of racing for 2007 complete with a visual presentation, (an IMYC first).  Keith reports that racing was very competitive this past year with many finishes in under 30 seconds between competitors.  Keith has served as Race Chairperson for the past two years and is stepping down from that position for this coming year.

 

Commodore Scott asked Bill Tull and Ron Nash to co-chair the Race Chair position.

 

Bill Tull took the floor and announced that he will be offering another Scuba Diving class this coming summer, more info to come on this.  Bill also wants to invite the Power Squadron from Monroe, LA, up and host them some weekend...

 

Jay Schafer thanked Ted Souter for his efforts and work our club's website.

 

Jay reviewed the club's financial statement for last year.  It is anticipated that we will have some extraordinary expenses this year.  We had a record year for membership in 2007, 35 members, up 40% over the previous year.

 

Jay reviewed all the holidays and club functions and thanked all the volunteers whom hosted 2007's events.

 

Ted Souter reviewed membership and website statistics for 2007.

 

Scott O'Hara reviewed issues with dry storage, and new rules for dock boxes.  Dry Storage area requires a security code for entry from the Marina Office from now on.

 

Scott also reviewed events from last year and will hold the below events again this coming year.

• Fish Derby

• Power Squadron Visit- Pot Luck

• Raft ups every month when it warms up, info to come...

• Crawfish Boil, April 19th!  Dan is chairing the boil this year. $8 for guests.

• Memorial Day, May 24th, Bill & Roxanne Tull, Ron & Joyce Nash

• Fourth of July, Will and Benda Kirste, Jay & Susan Schafer

• Labor Day, August 30th, Fred & Kathy Church, Les & Val Kent

• Chili Cookoff, October?

• December, Iron Mountain Marina will be having the Make a Wish Christmas

SUGGESTIONS for this year:

• Dockside Deals after one party this year.

• Mini Regatta with remote control sailboats.

• Water Skiing instructions from Bill Tull sometime this summer

April 1st the Schafers are having some warranty work if anyone needs anything fixed or repaired.  These will be folks coming in from Dallas, not the guys from Missouri.  If you need some work done please contact Ted or Jay by email or phone.

 

16 IMYC Member Boats represented were:

 

O'Hara

Schafer

Gibson

Slaughter

Sugg

Murphy

Goolsby

Nash

Moore

Tull

Church

Kent

Hall

Kirste

Boger

Souter

 

Meeting was adjourned at 11:15 AM.

 

Dutifully submitted,

 

Ted A. Souter, Secretary/Webmaster for IMYC